202 Best MS Word Shortcut keys for All Version

200 Microsoft Word Shortcuts

MS Word shortcut keys are used by 2/3 of the middle-aged group population. Hence it is no wonder that MS Word shortcut is 13th on the list of skills required for their personal growth and development.

MS Word Shortcut keys list

Below is the list of MS Word shortcut keys. Don’t be much surprised by the length of the list and with the number of MS Word shortcuts. All these MS Word shortcuts will speed up the workflow and make things easy and convenient. Download the MS Word shortcut keys pdf.

General – MS Word Shortcuts

Action Shortcut keys
Create a new document Ctrl + N
Open document Ctrl + O
Close document Ctrl + W
Save document Ctrl + S
Save document as F12
Print document Ctrl + P
Open recent file Alt then F, R
Undo the last action Ctrl + Z
Redo the last action Ctrl + Y
Cut text or object Ctrl + X
Copy text or object Ctrl + C
Paste selected text or object Ctrl + V
Copy text format Ctrl + Shift + C
Paste text format Ctrl + Shift + V
Paste and keep source formatting Ctrl + V, then Ctrl, then K
Paste and keep text only Ctrl + V, then Ctrl, then T
Show or Hide the Ribbon Ctrl + F1

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Navigation in Word Documents – Word Shortcuts

Action Shortcut keys
Jump one character to the left
Jump one character to the right
Jump one word to the left Ctrl + ←
Jump one word to the left Ctrl + →
Jump to the end of a line End
Jump to the beginning of a line Home
Jump one line down
Jump one line up
Jump one paragraph down Ctrl + ↓
Jump one paragraph up Ctrl + ↑
Jump one screen down PageDown
Jump one screen up PageUp
Move to the beginning of the next page Ctrl + PageDown
Move to the beginning of the previous page Ctrl + PageUp
Jump to top of the visible window Alt + Ctrl + PageDown
Jump to the bottom of the visible window Alt + Ctrl + PageUp
Jump to end of the document Ctrl + End
Go to a page, bookmark, comment, etc. Ctrl + G or F5
Go back to the previously edited location in a document Alt + Ctrl + Z
Go to the last change or revision Shift + F5
Set and edit bookmarks Ctrl + Shift + F5

Extend Selection (Select text, move and delete)

Action Shortcut keys
Extend selection one character to the right Shift + →
Extend selection one character to the left Shift + ←
Extend selection one word to the right Ctrl + Shift + →
Extend selection one word to the right Ctrl + Shift + ←
Extend selection to the end of a line Shift + End
Extend selection to the beginning of a line Shift + Home
Extend selection one line down Shift + ↓
Extend selection one line up Shift + ↑
Extend selection one screen down Shift + PageDown
Extend selection one screen up Shift + PageUp
Extend selection to end of the document Ctrl + Shift + End
Extend selection to the beginning of the document Ctrl + Shift + Home
Extend selection to end of the visible window Alt + Ctrl + Shift + PageDown
Extend selection to the beginning of the visible window Alt + Ctrl + Shift + PageUp
Select entire document Ctrl + A
Turn extend mode on F8
adds one paragraph to selection Enter (in extended mode)
Extend selection in extend mode Arrow keys, PageUp and PageDown
Reduce the size of a selection in extend mode Shift + F8
Select a vertical block of text in extend mode Ctrl + Shift + F8
Turn to extend mode off Esc
Delete one character to the right Delete
Delete one character to the left Backspace
Delete one word to the right Ctrl + Delete
Delete one word to the left Ctrl + Backspace
Delete one character to the right or delete the selection Delete
Decrease font size one value Ctrl + Shift + <
Increase font size one value Ctrl + Shift + >

Insert special characters, Text elements and Breaks

Action Shortcut keys 
Insert Copyright symbol Alt + Ctrl + C
Insert Trademark symbol Alt + Ctrl + T
Insert Registered Trademark symbol Alt + Ctrl + R
Insert Euro currency symbol Alt + Ctrl + E
Insert horizontal ellipsis(…) Alt + Ctrl + .
Insert Em dash Alt + Ctrl + –
Insert Symbol Alt then N then U
Insert Footnote Alt + Ctrl + F
Insert an Endnote Alt + Ctrl + D
Insert a Hyperlink Ctrl + K
Insert Citation Mark Alt + Shift + I
Insert Index Mark Alt + Shift + X
Insert Paragraph Break Enter
Insert line break without breaking the paragraph Shift + Enter
Insert Page Break Ctrl + Enter
Insert column break Ctrl + Shift + Enter
Insert Non-breaking space Ctrl + Shift + Space
Insert Non-Breaking Hyphen Ctrl + Shift + –
Insert Hyphen Ctrl + –

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Find and Replace – MS Word Shortcuts

Action Shortcut keys
Open find and replace window Ctrl + H
Repeat last find after closing find the window Shift + F4
Jump between find menu and document Ctrl + Tab
Closed Find and Replace window Esc
Open Search menu from the navigation pane Ctrl + F

Format Text and Paragraph

Action Shortcut Keys
Apply and Remove Bold Ctrl + B
Apply and Remove Italic Ctrl + I
Apply and Remove Underline Ctrl + U
Apply and Remove double-underline Ctrl + Shift + D
Apply and Remove words underline Ctrl + Shift + W
Apply and Remove Big capitals Ctrl + Shift + A
Apply and Remove Small capitals Ctrl + Shift + K
The open Font dialogue box Ctrl + D
Increase font size by one value Ctrl + Shift + >
Decrease font size by one value Ctrl + Shift + <
Apply and Remove subscript Ctrl + =
Apply and Remove Superscript Ctrl + Shift + =
Copy formatting Ctrl + Shift + C
Paste formatting Ctrl + Shift + V
Change between all case Shift + F3
Apply strike-through formatting Alt + H then 4
Reveal formatting Shift + F1
Apply and Remove Highlight text feature Ctrl + Alt + H

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Format Paragraphs & Apply Styles

Action Shortcut Keys
Right align paragraph Ctrl + R
Left align paragraph Ctrl + L
Center align paragraph Ctrl + E
Justify align paragraph Ctrl + J
Set line spacing to single space Ctrl + 1
Set line spacing to double space Ctrl + 2
Set line spacing to 1.5 Ctrl + 5
Open or Close styles task pane Alt + Ctrl + Shift + S
Apply Heading 1 style Alt + Ctrl + 1
Apply Heading 2 style Alt + Ctrl + 2
Apply Heading 3 style Alt + Ctrl + 3
Apply Normal Style Ctrl + Shift + N
Open apply styles task pane Ctrl + Shift + S

Review Documents

Action Shortcut Keys
Choose the spelling command F7
Insert a comment Alt + Ctrl + M
Turn change tracking on and off Ctrl + Shift + E
Display the selection Alt + F10
Open the word counting dialog box Ctrl + Shift + G

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Enter some Special fields

Action Shortcut Keys
Insert current Date Alt + Shift + D
Insert Page number Alt + Shift + P
Insert Current Time Alt + Shift + T
Insert Mark citation Alt + Shift + I
Insert Mark Index Alt + Shift + X
Insert Table of Content Alt + Shift + O

Mail Merge

Action Shortcut Keys
Preview a mail merge Alt + Shift + K
Merge a document Alt + Shift + N
Print the merged document Alt + Shift + M
Edit a mail merge document Alt + Shift + E
Insert a merge field Alt + Shift + F

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We have tried our best to compile the best and the most used shortcuts. All these MS Word shortcut keys are useful and worthy. Trust me this MS Word shortcut keys PDF will be worth downloading, and you won’t regret it. Another alternative shortcut that people or users might search for in replacing MS Word shortcuts is LibreOffice Writer shortcuts, Google Docs shortcuts.

These MS Word shortcut keys PDF will make your life easier while working in MS Word. All of these MS Word shortcut keys can be used and helpful while writing primary school essays to professional manuscripts. Hence you must know both the short way and the long way before you are called an MS Word expert.

Hope you have liked our blog on MS Word Shortcut keys. Suggestions are always welcomed for the blog you looking forward to hearing from us. Connect with us and Take your Office Productivity to Next Level.

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